Privacy Policy
Updated: June 9, 2026
At Dental Office Managers Alliance, also known as DOMA, we take online privacy seriously and respect the privacy concerns of our community, members, event attendees, website visitors, and subscribers.
This Privacy Policy explains how information may be collected through dentalofficemanagers.com and affiliated websites, forms, events, courses, memberships, communities, emails, SMS/text message communications, and related services.
By using our website or submitting information through our forms, you agree to the practices described in this Privacy Policy.
Information You May Choose to Provide
We may collect information, including personally identifiable information, directly from you when you choose to provide it.
This may include:
- Name
- Email address
- Phone number
- Job title or role
- Dental office or company name
- Event registration details
- Course, membership, or community information
- Survey responses, quiz responses, form submissions, testimonials, or messages
- Other information you voluntarily submit through our website, forms, events, or communications
For example, you may provide your name and contact information when you sign up for a newsletter, register for an event, request a resource, join a community, participate in a survey, submit a form, or contact us with a question.
You may also choose to provide information when participating in forums, groups, communities, discussions, or interactive features connected to DOMA. Please be aware that information you post in public or semi-public spaces may be viewed, captured, or shared by others. You should avoid posting sensitive or personal information that you do not want to be publicly available.
Information Automatically Collected
When you access our website, we and our third-party partners, vendors, and service providers may automatically collect certain information about your visit using cookies, pixels, web beacons, analytics tools, tracking technologies, and similar tools.
This information may include:
- IP address
- Browser type
- Operating system
- Device type
- Device identifiers
- Pages visited
- Time spent on pages
- Referring websites
- Clickstream data
- General location data
- Website activity and analytics data
- Advertising and conversion tracking data
This information helps us understand how visitors use the website, improve the user experience, measure marketing performance, and deliver relevant content and advertising.
Cookies and Tracking Technologies
Cookies are small files that websites and online services use to store information on a user’s device.
Our website may use cookies, pixels, local storage, analytics tools, and similar technologies to:
- Remember user preferences
- Understand website traffic
- Improve website performance
- Measure advertising campaigns
- Track conversions
- Analyze user behavior
- Deliver relevant content or advertising
We may use third-party services such as Google Analytics, Google Search Console, Meta Pixel, GoHighLevel, and other similar tools.
You may disable or manage cookies through your browser settings. If you disable cookies, some website features may not function properly.
How We Use Information
We may use the information collected through our website, forms, events, courses, memberships, communities, emails, SMS/text communications, and related services to:
- Provide products, services, resources, courses, downloads, memberships, and event access
- Respond to questions, requests, comments, and form submissions
- Send newsletters, educational content, event updates, reminders, offers, and announcements
- Administer participation in events, webinars, programs, promotions, surveys, or community activities
- Deliver requested resources, templates, checklists, guides, or downloads
- Manage registrations, purchases, accounts, memberships, and community access
- Improve our website, content, offers, user experience, advertising, and business operations
- Analyze website traffic, customer behavior, marketing performance, and campaign results
- Protect our website, systems, users, and business from fraud, misuse, unauthorized access, or other harmful activity
- Comply with legal obligations, law enforcement requests, and internal policies
Email Communications
If you provide your email address, we may send you emails related to DOMA, including educational content, newsletters, event updates, membership information, sponsor offers, partner announcements, and promotional messages.
You can unsubscribe from marketing emails at any time by clicking the unsubscribe link included in our emails.
Please note that even if you unsubscribe from marketing emails, we may still send transactional or service-related messages when necessary, such as event confirmations, purchase confirmations, account notices, or important service updates.
SMS/Text Message Communications
By opting in to receive SMS/text messages from DOMA or dentalofficemanagers.com, you agree that we may send you text messages related to our services, community, events, promotions, reminders, updates, and other relevant communications.
Message frequency may vary depending on your interactions with us, including event registrations, promotions, reminders, community updates, or other communications.
Message and data rates may apply depending on your mobile carrier plan.
You may opt out at any time by replying STOP to unsubscribe. For help, reply HELP.
We do not sell your mobile number. Your mobile number will be used in accordance with this Privacy Policy and our Terms of Service.
How We Share Information
We do not sell your personal information.
We may share information with trusted service providers, vendors, contractors, consultants, platforms, or partners who help us operate our website, manage communications, host events, deliver courses, process payments, manage communities, track analytics, run advertising, or provide other business services.
These parties are permitted to use information only as necessary to provide services on our behalf or as otherwise allowed by law.
We may also share information:
- With affiliates or related business entities for internal business purposes
- With service providers who help us operate our website, CRM, email, SMS, events, courses, memberships, payments, analytics, advertising, or community platforms
- If required by law, regulation, subpoena, court order, legal process, or government request
- If we believe disclosure is necessary to protect rights, safety, property, users, or business operations
- To prevent, investigate, or respond to fraud, misuse, security threats, or unlawful activity
- In connection with a business transaction, such as a merger, acquisition, reorganization, sale of assets, or similar event
- With your consent or at your direction
Third-Party Services
We may use third-party platforms and tools to operate our website and services.
These may include website hosting providers, CRM platforms, email marketing tools, SMS providers, payment processors, analytics tools, advertising platforms, course platforms, community platforms, social media platforms, and other service providers.
These third-party services may collect, process, or store information according to their own privacy policies and terms.
We are not responsible for the privacy practices, content, security, or policies of third-party websites or services.
Payment Information
Payments may be processed by third-party payment providers.
DOMA does not directly store complete credit card numbers or full payment credentials on its website.
Any payment information you submit is handled according to the privacy, security, and processing practices of the applicable payment provider.
Surveys, Quizzes, Forms, and Interactive Features
Our website and related services may include surveys, quizzes, assessments, forms, applications, testimonials, reviews, community discussions, or other interactive features.
Participation in these features is voluntary.
If a third-party platform operates one of these features, the information you provide may also be subject to that third party’s privacy policy.
Health and Patient Information
DOMA provides education, training, events, resources, and community support for dental office managers and dental teams.
You should not submit patient health information, medical records, insurance records, protected health information, or other sensitive patient data through general website forms, surveys, messages, or community areas unless specifically instructed to do so through a secure and approved process.
How We Protect Personal Information
We maintain reasonable administrative, technical, and physical safeguards designed to protect the personal information we collect against accidental, unlawful, or unauthorized access, destruction, loss, alteration, disclosure, or use.
However, no website, email system, SMS system, database, or online service can guarantee complete security.
You are responsible for using secure networks, protecting your login credentials, and contacting us if you believe your information has been compromised.
Data Retention
We retain information for as long as necessary to provide our services, manage business records, comply with legal obligations, resolve disputes, improve operations, and enforce agreements.
We may delete, anonymize, or archive information when it is no longer needed for business, legal, or operational purposes.
Your Choices
You may contact us to request that we update, correct, or remove certain personal information, subject to legal, operational, security, and recordkeeping requirements.
You may unsubscribe from marketing emails by clicking the unsubscribe link at the bottom of our emails.
You may opt out of SMS/text messages by replying STOP.
You may control or disable cookies through your browser settings.
Children’s Privacy
Our website and services are intended for professionals and adults.
We do not knowingly collect personal information from children under 13.
If we learn that we have collected personal information from a child under 13, we will take appropriate steps to delete it.
Links to Other Websites
Our website may contain links to third-party websites, sponsor websites, partner offers, social media platforms, payment pages, community platforms, course platforms, and other external resources.
We are not responsible for the content, usage terms, privacy policies, security, or practices of websites or services that we do not own or control.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
When we make changes, we will update the “Updated” date at the top of this page.
Your continued use of our website or services after changes are posted means you accept the updated Privacy Policy.
Contact Us
If you have questions about this Privacy Policy, please contact us:
Dental Office Managers Alliance
Website: dentalofficemanagers.com
Email: kyle@joindoma.com